Associations · Boards · Community Managers
Exterior maintenance for HOA and condominium communities.
Community associations run on budgets approved a year in advance and boards that meet once a month. That changes what a contractor has to be good at: written scopes a board can vote on, pricing that holds, and work that does not generate resident complaints.
A community association has a harder job than a single commercial building. The property is occupied by the people who also approve the spending, every sidewalk is somebody's front walk, and the reserve study already says what needs replacing and roughly when.
What we do for associations is take the recurring exterior work off the manager's desk. Grounds and landscaping on contract, snow and ice with a written trigger and priority order, concrete sidewalk and curb replacement phased across budget years, tree work on the common areas, and fence repair when a section comes down.
One company across all of it means one certificate of insurance naming the association, one point of contact, and one invoice per month instead of six.
What we handle
The scope on this type of property.
Sidewalk and curb replacement
The single most common association capital item, and the one most likely to generate a claim if it waits. We grind or replace trip hazards, take out and repour failed flags, and phase larger runs across budget years so the whole community does not get billed at once.
Snow and ice on a community scale
Interior drive aisles, resident parking, guest spaces, mailbox areas, walkways to every unit and the routes residents actually use. Priority order and pile placement agreed with the board before the season, so nobody is deciding at 4 a.m. which building gets cleared first.
Grounds and landscape maintenance
Mowing, edging, beds, mulch, seasonal color, spring and fall cleanups on a contract with a defined schedule. The most visible thing a board is judged on, and the easiest to let slide.
Tree management on common areas
Hazard assessment and removal, storm response, routine trimming away from buildings, walkways and parking, and stump grinding. Mature trees in older communities are a real liability item.
Fencing, enclosures and amenity areas
Perimeter and screening fence, pool and amenity enclosures, dumpster corrals and gate repair, in chain link, aluminum, vinyl and wood.
Drainage and grading corrections
Water sitting against foundations, eroded swales, downspout discharge cutting channels through lawns — the complaints that come in every spring until the grade gets fixed.
Problems we get called about
Sound familiar?
- Trip hazards on common-area walks that the reserve study flagged two years ago
- A snow contractor who clears the main entrance and gets to the back buildings at noon
- Six vendors, six COIs to collect and six sets of paperwork to keep current
- Water pooling against a building after every storm
- Resident complaints about grounds that arrive the week before a board meeting
- A fence section down after a storm with no one to call on a Sunday
Any one of these is worth a walkthrough. Several of them together is usually a vendor problem rather than a property problem.
Properties with a higher bar
Some clients can't afford a sloppy contractor.
A private school campus, a medical practice, a corporate headquarters — these are properties where the work is visible to parents, patients and clients every day, and where a crew that leaves a mess or blocks the wrong entrance creates a real problem. We work on those properties, and we work accordingly.
- Scheduled around your day. Class hours, patient schedules, business hours and events — we work around them, including nights and weekends.
- Access is never left blocked. Entrances, drop-off loops and ADA routes stay usable, or we phase the work so they do.
- Crews that present well. Marked vehicles, professional conduct, and a site swept clean at the end of every day.
- Insurance and documentation handled. COIs for us and every partner trade, sent before anyone sets foot on the property.
Related services
What this usually involves.
Vendor onboarding
Add Aquilante Industries to your vendor network.
Getting a contractor set up in your system shouldn't take three weeks of chasing paperwork. Tell us what your onboarding process needs and we'll return it the same day.
- Certificate of insurance — general liability and workers compensation, naming the parties you require as additional insured.
- W-9 and business registration details.
- PA HIC registration — #PA176070.
- Service capability list and territory, so your system has the right trade codes against us.
- Direct contact — the owner, not a call centre. One number for quoting, scheduling and emergencies.
- Vendor portal registration — send the link and we will complete it.
Send us your insurance requirements and we will confirm in writing whether we meet them before you add us.
Common questions
Before you call
Do you provide certificates of insurance naming the association?
Yes. We carry general liability and workers compensation coverage, and we issue certificates naming the association and the management company as additional insured before any work starts. Send us your insurance requirements and we will confirm we meet them in writing.
Can you provide written scopes a board can vote on?
Yes, and we prefer it. Association work usually has to survive a board meeting and sometimes a membership vote, so we write itemized scopes with quantities and unit pricing rather than a lump sum on a business card. If the board wants to phase a project across budget years, we will price it that way.
Do you work with the management company or directly with the board?
Either. Most of our association work runs through the community manager, which is usually cleaner for everyone. If a self-managed community wants to deal directly with the board, that works too.
Can you handle multiple communities under one agreement?
Yes. If you manage several associations in Chester or Montgomery County, we can price them together, which usually improves the numbers — particularly on snow, where the routing efficiency is real.
How do you handle snow priority across multiple buildings?
It gets agreed in writing before the season. We walk the community in the fall, map pile placement away from drains, sightlines and the parking you can least afford to lose, and set the order buildings and entrances get cleared. That conversation belongs in October, not during a storm.
What is your response time for an emergency on a community?
You call the owner directly, at any hour. For a hazard — a tree down on a unit or a drive aisle, a collapsed fence, a washout — we will give you a time on that call rather than a callback.
Service area
Working across Chester & Montgomery County.
Based in Oaks, PA and on job sites throughout the area every week.
Don't see your town? Call anyway — we cover most of the surrounding area, and we travel for multi-property work.
Let us walk the property.
Free, no obligation. We will tell you what we would do, what it costs and what can wait a year.